Executive Assistant
Posted: Apr 13, 2022
Location: Washington, DC US
Company: The League of United Latin American Citizens
Industry/Sector: Non-Profit
Summary:
JOB ANNOUNCEMENT
ANNOUNCEMENT NUMBER: 013-2022
OPENS: September 15, 2022
CLOSES: September 29, 2022
Position Title: Executive Assistant
Location: Washington, D.C. / National Headquarters
Reports to: Chief Executive Officer
Organization: The League of United Latin American Citizens (LULAC) is a non-profit organization and serves as the nation’s largest and oldest civil rights volunteer-based organization that empowers Hispanic Americans and builds strong Latino communities. Headquartered in Washington, DC, with over 1,000 councils around the United States and Puerto Rico, LULAC’s programs, services and advocacy address the most important issues for Latinos, meeting critical needs of today and the future. For more information, visit www.LULAC.org.
Essential Duties: The Executive Assistant (EA) provides high-level administrative support to the Chief Executive Officer (CEO). The EA is responsible for managing the business calendar, scheduling and confirming meetings, arranging conference calls and ensuring all meeting materials required are prepared in advance for the CEO. The EA is also responsible for tracking details such as information on contacts, interacting with important clients and managing and handling travel arrangements for the CEO. Other duties include conducting research on assigned topics, preparing reports, correspondence, and handling information requests, and safeguarding sensitive information. Additionally, this position requires many standard duties of an assistant, but also a high level of flexibility and openness in both the hours available for work and the type of assignments that the CEO may request. Confidentiality is a very important factor for this position since the individual will have excess to sensitive internal data and information. The EA may be requested to attend and/or travel in support the CEO at top level meetings, and/or internal meetings and functions.
Duties and Responsibilities
• Provides high-level administrative support and assistance to the CEO.
• Manages all aspects of the CEO’s business calendar.
• Anticipate, prioritize, organize and prepare the CEO for travel, meetings and presentations.
• Screen phone calls, emails, mail and visitors; route and resolve information requests pertaining to the CEO.
• At the discretion of the CEO, represents the CEO at meetings and/or functions, takes notes and records minutes.
• Acts as a liaison between CEO and employees.
• Prepares reports, memos, letters, and other documents in final format at the request of the CEO.
• Organize, file and retrieve corporate documents, records and reports.
• Makes travel arrangements for the CEO and ensure the travel itinerary is complete and contains all materials and documents required for the trip.
• Coordinates CEO travel itinerary with local councils, sponsors, clients, and other entities in the area as per the CEO’s schedule.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Competencies:
• Communication Proficiency
• Time Management
• Collaboration Skills
• Personal Effectiveness/Credibility
• Flexibility
• Stress Management/Composure
• Organizational Skills
• Proficient in using Office Suite software products.
• Knowledge of office administration, procedures, and
recordkeeping systems.
Education:
Minimum High school diploma and/or degree or certification in Administrative /Executive Assistant.
Experience:
Six (6) plus solid years of Executive Assistant work experience supporting executive level personnel performing in a similar type of position.
Knowledge, Skills, and Abilities:
• Proficient in oral and written communication skills in English and Spanish.
• Strong organizational, administrative and time management skills.
• Ability to conduct thorough research and report resources and findings.
• Strong working knowledge of Microsoft Office Suite products, Internet tools, utilizing social networks and online communication.
• Experience in office administration and processes.
• Ability to work under stress and maintain confidentiality and composure.
Full/Part Time: Full Time
Paid? Yes
Contact:
Work Status: United States Citizen or Permanent Resident Required
Salary Range: $ $55,000-$60,000/year
Commensurate according to years of experience. All employees must meet a 6-month probationary period. Continuation of this position is dependent on the candidate meeting jointly determined performance goals.
Benefits:
• Accrual of 8 hours of sick time and 8 hours of vacation time per month
• 11 Paid Federal Holidays
• Health, Dental, Vision and Life Insurance available for enrollment
• Retirement Plan
How to Apply: Candidates should submit their resume demonstrating qualifications, education and work experience required for the position. All applications must be submitted electronically to jobs@lulac.org by 5:00pm EST on the closing date. Any questions may be directed via email to the Human Resource Officer at jobs@lulac.org.
LULAC is committed to diversity among its staff, and recognizes that its continued success requires the highest commitment to obtaining and retaining a diverse staff that provides the best quality services to supporters and constituents. LULAC is an equal opportunity employer and it is our policy to recruit, hire, train, promote, and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or physical disability, or any other legally protected basis. LULAC will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.
